Solihull Municipal Cricket Club Constitution

1. Name

The club will be called SOLIHULL MUNICIPAL CRICKET CLUB and will be affiliated to the Solihull Municipal Club, England and Wales Cricket Board (ECB), Midlands Club Cricket Conference (MCCC), and Warwickshire Cricket Board (WCB).

2. Club Colours

These shall be those of the Solihull Municipal Club which are blue and gold. Any badge designed for the Cricket Club shall incorporate the Solihull Municipal Club motif i.e. two leopards surmounted by a crown.

3. Aims and Objectives

The aims and objectives of the club will be:

  • to offer coaching and competitive opportunities in Cricket
  • to promote the club within the local community and Cricket
  • to manage the Solihull Municipal Cricket Club
  • to ensure a duty of care to all members of the club
  • to provide all its services in a way that is fair to everyone
  • to ensure that all present and future members receive fair and equal treatment

4. Membership

Any rules and byelaws of the Club shall embody those of the Solihull Municipal Club, ECB, MCCC, and WCB, in-so-far-as those rules are not inconsistent with, or modified by, the rules of the Club.

Membership should consist of officers and members of the club. All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and Charters that the club has adopted.

Members will be welcomed regardless of gender, age, race, ability, faith, or sexual orientation, and enrolled in one of the following categories:

  • Full member
  • Junior member

All Members will complete the Self Declaration forms issued by the Club Welfare Officer and return with Membership Subscription Form to the Club Welfare Officer.

5. Membership Fees

Membership fees will be set annually and agreed by the Executive/ Management Committee or determined at the Annual General Meeting.

Fees should be paid: annually, by a predetermined date set by the Management Committee.

The Membership Fee should be paid prior to the League season. Captains are responsible for ensuring no players participate in League games unless this Membership Fee is paid.

The Treasurer should update Captains and the Committee on the payment of Membership Fees.

6. Officers of the Club

The officers of the club will be:

  • Chairman
  • Honorary Secretary
  • Treasurer
  • Team Captains
  • Youth Section Co-ordinator
  • any other relevant position i.e. Members Representatives

Officers will be elected annually at the Annual General Meeting, and take up position at the conclusion of the AGM.

All officers will retire each year but will be eligible for re-appointment.

Eligibility of Members to stand as Officers shall be that they have been full Members of the Cricket Club for at least 2 full seasons prior to the AGM and that they should have an unblemished disciplinary record.

Eligibility of Players to stand as Captain should have an unblemished disciplinary record.

The Officers of the Club shall have the right to veto any potential Membership in the interest of the Club and its existing Members, Potential Members can be subject to a Membership Process to gauge suitability.

Officers voted onto the Committee at the AGM will take up their position on the Committee at the next appointed Committee Meeting.

7. Committee

The club will be managed through the Management Committee consisting of:

  • Chairman
  • Honorary Secretary
  • Treasurer
  • Team Captains
  • Youth Section Co-ordinator
  • Club Welfare Officer
  • any other relevant position i.e. Members Representatives
Only these posts will have the right to vote at meetings of the Management Committee.

The Management Committee will be convened by the Secretary of the club and hold no fewer than six meetings per year.

The quorum required for business to be agreed at Management Committee meetings will be six.

The Management Committee will be responsible for adopting new policy, codes of conduct, and rules that affect the organisation of the club.

The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/ constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

The Committee should not advertise recommendations for posts within the Club, including positions on the Committee.

8. Finance

All club monies will be banked in an account held in the name of the club.

The Club Treasurer will be responsible for the finances of the club.

The financial year of the club will end on: November 1st

An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

Separate accounts will be held for the Senior and Youth Sections.

9. Child Welfare

The Club will operate at all times within the directives of the ECB “Safe Hands” policy, or equivalent.

The Club adopts the ECB Equity Policy.

10. Annual General Meetings

Notice of the Annual General Meeting (AGM), to be held no later than 30 November, will be given by the Club Secretary, and despatched by post where practicable (Email and Text can be used in addition). Not less than 21 clear days’ notice to be given to all members.

The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.

Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM. This should be in writing or via Email. All nominations should be received 10 days prior to the AGM. Any nominations received after this period will be deemed null and void.

All nominations for posts should be declared 7 days prior to the AGM.

No Member will have the right to nominate a member who is not present at the AGM for any given post, unless, written agreement has been sent to the Committee prior to the AGM by that person wishing to stand. This agreement should be received 10 days prior to the AGM.

Elections of officers are to take place at the AGM.

All members have the right to vote at the AGM. Any person who has not paid the Annual Subscription or who owes money to the Club will not be allowed to take part in the AGM or EGM.

All Members have the right to vote, in person at the AGM, by proxy, or by writing to the Secretary of the Club to allow another Member to vote on their behalf.

The quorum for AGMs will be 15 Members.

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

Members can call for an EGM by request in writing to the Honorary Secretary. Three members are required to sign the request for an EGM. The reasons for this should be made clear. The EGM will be called in the manner of the AGM with all Members written to with dates, times and venue agreed.

Only fully paid Members of the Club shall be entitled to attend the AGM.

Only Youth Members who have represented the Club at adult level a minimum of 5 times in the season and are 16 years of age, or older, on the day of the AGM will have the right to vote .

Youth Members can be represented at the AGM by a Parent or Guardian but are not allowed to vote.

11. Constitution

All Members and Committee Members are bound by the Club Constitution.

All Members are expected to uphold the Rules and Constitution of the Club

The Club Constitution can only be altered at the convening of an AGM, or EGM, and the Members shall have full details of any changes proposed 21 days prior to the meeting.

The constitution will only be changed through the consent of a two-thirds vote of those members present.

12. Discipline and Appeals

All complaints regarding the behaviour of members should be submitted in writing to the Secretary and or the Club Welfare Officer.

The Management Committee will meet to hear complaints within 14 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.

There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 10 days of the Secretary and or the Club Welfare Officer receiving the appeal.

The Management will meet to hear disciplinary matters concerning behaviour of Members tabled by the Captains and or Committee Members. The Management Committee will have the right to sanction individual Members including Captains and Club Officers. Sanctions can include, verbal warning, written warning, suspension, Membership revoked.

13. Dissolution

A resolution to dissolve the club can only be passed at an AGM or EGM through the consent of a two-thirds vote of the membership present.

In the event of dissolution, any assets of the club that remain will become the property of Solihull Municipal Club.